Job Details

About the RoleAs Talent & Office Operations Coordinator you will play a central role in shaping both the people and the environment that power Radical Numerics. You will sit at the intersection of recruiting, operations, and culture—ensuring we attract exceptional talent while building a high-functioning, detail-oriented workplace.This is a high-ownership, execution-focused role for someone who thrives in fast-paced environments and enjoys wearing multiple hats. You will manage the candidate experience end-to-end while also building and maintaining a physical environment that enables deep, focused work.We are a small, in-person team with offices in San Francisco and Tokyo. You will help drive office buildout—making decisions on layout, furniture, and systems in real time, often operating with speed over perfection. You will partner closely with the Head of People & Talent, CEO and hiring managers to scale the organization while ensuring the office runs seamlessly day-to-day.What You'll DoRecruiting CoordinationOwn interview scheduling across the company, including complex, multi-stage interview loopsServe as the primary point of contact for candidates during interview phase, ensuring a high-quality, seamless experienceCoordinate with hiring managers to keep hiring processes fast and organizedMaintain and update ATS pipelines and candidate dataTrack recruiting metrics and improve hiring workflowsExperience with Ashby a plusOffice Management & BuildoutOwn day-to-day office operations for an in-person team of ~25 people and growingManage food and kitchen logistics (DoorDash, Costco)Oversee office supplies, snacks, and vendor relationshipsCoordinate installation and iteration of office infrastructure, including:Phone booths (existing and future additions; navigating regulations pragmatically)Soundproofing and sound panelsFurniture layout (larger shared tables, central workspace design, couches, rugs)Workplace tools and appliances (e.g., Bevi)Continuously improve the physical space for focus and collaboration (artwork, plants, lighting, layout)Source and manage furnishings (couches, rugs, tables, decor)Work with a “build fast, iterate” mindset—many parts of the office are still in motionOperations & CoordinationSupport onboarding for new hires (workspace setup, logistics, first-day experience)Coordinate team events and internal gatheringsHandle administrative workflows (travel, scheduling, expenses) for candidatesHelp implement lightweight systems for tracking, communication, and executionStep into operational gaps and solve problems quickly and reliablyPartner with leadership on ad hoc projects across recruiting and operationsAssist with recruiting eventsWhat We're Looking For1–4 years of experience in recruiting coordination, office management, operations, or similar rolesExtremely organized with strong attention to detailHigh ownership—you notice what's broken and fix it without being askedStrong interpersonal skills; you create a great experience for candidates and teammatesAbility to manage many parallel workstreams without dropping detailsComfortable working in an in-person, fast-moving startup environmentPractical and scrappy—you can navigate ambiguity, vendors, and constraints (including regulations)Clear communicator, especially in logistics and coordinationRequired - 5 days a week in San Francisco officeNice to HaveExperience at a high-growth or early-stage startupFamiliarity with ATS tools (Ashby, Greenhouse, Lever)Experience coordinating technical recruiting processesExposure to workplace buildouts or office designExperience managing vendors, facilities, or physical operationsInterest in AI, biology, or frontier technologyRadical Numerics is committed to equal employment opportunity and does not discriminate in any employment opportunities or practices based on an individual's race, color, creed, gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, age, national origin or ancestry (including language use restrictions and possession of a driver's license issued under California Vehicle Code section 12801.9), natural hair, physical or mental disability, political affiliation, medical condition (including cancer or a record or history of cancer, and genetic characteristics), sex (including pregnancy, childbirth, breastfeeding or related medical condition), genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.#J-18808-Ljbffr